Free work schedule maker: printable, no sign-up
Add your staff, tap shifts onto the week and print it. The schedule adds up hours and labour cost as you go and warns about double-booking, short rest between shifts and people scheduled on days they can't work.
- Up to 8 staff and 1 saved week
- Hours and labour cost per person and per day
- Warnings: overlaps, over max hours, short rest, unavailable days
- Print (Letter or A4, landscape), PNG for the staff chat, each person's shifts as text
Press Load example → Cafe: open, mid and close shifts to see a full week. Read the guide ↓
Tap + to add the selected shift, tap a shift to edit it. Drag a shift to move it (hold Ctrl or Alt to copy). Keyboard: Ctrl+C on a shift, Ctrl+V on a +. To copy on a phone, open a shift and tap Copy.
Week done? Turn the schedule into hours worked with Hoursprig timesheets.
Staff
Hourly rate is optional and only used for labour cost. Untick the days someone cannot work and Rotasprig warns you if you schedule them.
Shift templates
Your usual shifts, shown as buttons above the schedule. Tap one, then tap a day to add it.
Settings
Coverage by hour
How many people are on at each hour of the week (someone counts for an hour when they work at least 30 minutes of it; breaks are not taken out).
Labour cost and overtime PRO
Hours, regular and overtime hours, and cost per person and per day, ready for payroll.
The labour cost and overtime report and CSV export for payroll are part of Rotasprig Pro. Free schedules already show hours and labour cost per day and week.
Your data
Everything is saved in this browser only. Nothing is uploaded.
Scheduling a bigger team or a second site?
Rotasprig Pro: unlimited staff, several locations, every past week saved, the labour cost and overtime report, CSV export for payroll, a PNG for each person and no footer line. $6/month or $49 once, with no per-user fees.
Rotasprig is a scheduling tool, not payroll or legal advice. Rest, break and overtime rules differ by country, state and contract; the thresholds here are your own assumptions.
The cafe example, as the app works it out
Corner Cafe: 7 staff, 29 shifts in the week of 12 Oct 2026, from three shift templates (Open 7:00-15:00, 30 min break, Mid 11:00-19:00, 30 min break, Close 15:00-23:00, 30 min break).
| Day | Hours | Labour cost | People |
|---|---|---|---|
| 2026-10-12 | 30 | $588.75 | 4 |
| 2026-10-13 | 22.5 | $453.75 | 3 |
| 2026-10-14 | 30 | $581.25 | 4 |
| 2026-10-15 | 22.5 | $442.50 | 3 |
| 2026-10-16 | 32.5 | $588.50 | 5 |
| 2026-10-17 | 41 | $696.25 | 6 |
| 2026-10-18 | 28 | $463.25 | 4 |
Week: 206.5 hours, labour cost $3,814.25 (hours after unpaid breaks × each person's hourly rate). The example also raises 3 warnings (rest, max, unavailable) so you can see what they look like.
Getting it to your staff
- Print schedule: landscape, black-and-white friendly; labour cost stays off the print unless you switch it on.
- Download PNG for the staff chat: one image of the week for WhatsApp, Slack or a group text.
- Copy each person's shifts: plain text like "Mon 7:00-15:00 Bar" to paste into a message.
Honest limits
Rotasprig is a schedule maker, not a clock-in app: staff don't log in, swap shifts or get notifications. The free plan schedules up to 8 staff and keeps one week at a time (copy it forward each week); print and PNG carry a small footer line. Pro adds unlimited staff, several locations, every past week, a labour + overtime report and CSV for payroll.
Questions
Is this work schedule maker really free?
Yes, for up to 8 staff and one saved week, including hours, labour cost, warnings, coverage, print and PNG (with a small footer line). No account.
Can I print the schedule?
Yes: landscape US Letter or A4, black-and-white friendly.
Does it handle split and overnight shifts?
Yes. Two shifts a day per person, and shifts that end after midnight.
Where is my schedule saved?
In your browser on this device. Nothing is uploaded. Pro adds a JSON backup to move it to another device.
What does Pro cost?
$6 a month or $49 once: unlimited staff, several locations, saved weeks, labour and overtime report, payroll CSV, no footer.
Key facts
- What it is
- A free weekly work schedule maker with hours, labour cost, warnings and printable/PNG output.
- Price
- Free; Pro $6/month or $49 once
- Free tier
- up to 8 staff and 1 saved week, hours and labour cost totals, warnings, coverage by hour, print and PNG with a small footer line.
- Limits
- Free: 8 staff, 1 location, 1 saved week, footer line on print/PNG. Pro: unlimited, history, report, CSV.
- Runs where
- In your browser. Nothing you type is uploaded; it works offline once loaded.
- Sources
- The app's own engine (worked examples on this page)
- Last updated
More Rotasprig guides
- How to Make a Work Schedule for Employees (6 Steps)
- Shift Schedule Maker: Split, Overnight and Rotating Shifts
- Restaurant Labor Cost Percentage: Formula + Calculator
- Rotasprig home: the full app
Labour cost is hours × the rates you enter; not payroll or legal advice. Example data on this page is made up; numbers were worked out by Rotasprig's own engine on 2026-10-08.