Freelance invoice template: fill it in, download the PDF
A freelance invoice needs your details, the client's, a unique number, the dates, what you did (hours or a fixed project fee) and how to pay. Fill those in below and Billsprig works out the totals and makes the PDF in your browser.
- Your name or business, email and address; the client's company and address
- An invoice number that never repeats (INV-0001, INV-0002…) and the invoice date
- One line per deliverable: hours × rate, or 1 × the project fee
- Payment terms and the due date (Net 14, Net 30…), and how to pay you
Press Load example → Freelancer invoice (USD) to see a filled-in one, then type over it. Read the guide ↓
Sending invoices every month?
Billsprig Pro: unlimited PDFs with no footer line, your logo, saved clients and prices, automatic INV-0001 numbering, paid/unpaid history and a CSV for your accountant. $4/month or $29 once.
Invoice history PRO
Billsprig does not give tax or legal advice; check local invoice requirements (e.g. VAT/GST numbers) with your accountant.
A real freelance invoice made with the tool
This is the app's own Freelancer invoice (USD) example (Juniper Lane Studio billing Harbor & Pine Bakery, Net 14). The totals are Billsprig's: a 10% discount on one line, and 8% sales tax only on the printed goods.
| Description | Qty | Rate | Disc. | Tax | Amount |
|---|---|---|---|---|---|
| Brand identity: logo, colours and type | 1 | $1,200.00 | $1,200.00 | ||
| Website design, 5 pages | 1 | $2,400.00 | 10% | $2,160.00 | |
| Copywriting (hours) | 8 | $75.00 | $600.00 | ||
| Printed business cards, box of 500 | 2 | $45.00 | 8% | $90.00 | |
| Subtotal | $4,050.00 | ||||
| Tax 8% on $90.00 | $7.20 | ||||
| Total due | $4,057.20 |
Hours or a project fee?
Bill hours as quantity = hours, rate = your hourly rate (the "Copywriting (hours)" line above: 8 × $75.00). Bill a fixed fee as 1 × the fee. Mixing both on one invoice is fine; each line has its own discount and tax.
Charging VAT or GST as a freelancer
Set Tax name to VAT or GST and type the rate on each line. The Translator invoice (EUR, VAT) example shows a freelancer in Germany charging 19% VAT: subtotal €513.00, VAT €97.47, total €610.47, with both VAT numbers in the Tax ID fields. Whether you must charge VAT, and at what rate, depends on your country and registration: ask your accountant.
Step by step
- Fill in From (press Save as my business so it is there next time) and Bill to.
- Type an invoice number (INV-0001, then INV-0002…); set Payment terms and the due date follows.
- Add a line per deliverable. Totals update as you type.
- Paste your own Stripe or PayPal payment link into "Pay online" link to put a Pay online button on the PDF.
- Press Download PDF (5 free a month) or Print (unlimited).
Honest limits
Billsprig makes the document; it does not send it, chase payment or take the money (your own payment link does). There is no deposit or "amount already paid" line: write a deposit in the Notes. The free plan keeps one business profile and no client list; Pro saves clients, your price list and a history with paid/unpaid status.
Questions
What should a freelance invoice include?
Your name and contact details, the client's name and address, a unique invoice number, the invoice date, a description of the work with quantities and rates, any tax, the total, the payment terms (due date) and how to pay.
Is this freelance invoice template free?
Yes. You can make and print unlimited invoices and download 5 PDFs a month free, with a small "Made with Billsprig" line. No account.
Can I invoice hourly work?
Yes. Put the hours in the quantity and your hourly rate in the rate; decimals work (7.5 hours).
Can I add my logo?
Your logo, the Bold template and your own accent colour are Pro features. The free templates (Classic, Modern, Minimal) carry your business name.
Is my client data uploaded?
No. Everything is typed and saved in your browser and the PDF is made on your device.
Key facts
- What it is
- A freelance invoice template you fill in online; Billsprig adds up hours, rates, discounts and tax and makes the PDF.
- Price
- Free; Pro $4/month or $29 once
- Free tier
- 5 PDF downloads a month (with a small "Made with Billsprig" line), unlimited printing, invoices, quotes, estimates and receipts, no account.
- Limits
- Free: 5 PDF downloads a month with a small footer line, 1 saved business. Pro: unlimited PDFs, logo, saved clients, history.
- Runs where
- In your browser. Nothing you type is uploaded; it works offline once loaded.
- Sources
- The app's own engine (worked examples on this page)
- Last updated
More Billsprig guides
- Invoice for Services Rendered: Free Template + Example
- Self-Employed Invoice Template UK: What It Must Include
- How to Make an Invoice for Free (Step by Step)
- Billsprig home: the full app
Billsprig is a document tool, not tax or legal advice. Example data on this page is made up; numbers were worked out by Billsprig's own engine on 2026-10-08.